Assistant Finance Manager – Paprika

Job Title: Assistant Finance Manager – Paprika
Contract Type: Permanent
Location: London
Salary: £40,000 plus private healthcare, working from home
Reference: 13844
Contact Name: Team RR
Contact Email:
Job Published: September 23, 2020 22:17

Job Description

Working as a key part of a small group finance team, the right candidate for this role will need to be an excellent hands on person, with the ability to think strategically while not being afraid of transactional work. You’ll need a minimum of 2 years’ experience in finance within an agency setting and have an understanding on how agencies operate and how they interface with their clients.

Role Info:

Assistant Finance Manager – Paprika – Digital / Marcomms Agency
London / Remote Working
£40,000 plus private healthcare 25 days of holiday
Experienced Paprika user and to have direct experience of implementing process automation and system change within a Paprika environment.

The Assistant Finance Manager Role:

We are adapting how the finance team interacts with the different agencies in the group and the person for this role needs to be able to demonstrate that they are adaptable, multi-skilled, self-sufficient and strongly results-focused. You need to be ready to be proactive and take personal responsibility for your work, while understanding how the output from your work impacts the rest of the group. While the tasks covered in this role will to an extent be transactional, you will need to look beyond the processes of the finance function and understand how your work will facilitate the wider success of the business.

You will need a questioning approach in everything you do and be focused on delivering highly accurate work in a timely manner. Your Excel skills should be good, as should your written communication skills. You will work closely with the Finance Manager, and have the ability to deputise for her in her absence, so you’ll need to be a strong communicator with people at all levels across the business, being able to appreciate the differing needs and drivers of all your colleagues.

Systems and Processes:

+ Identifying system areas where we can automate and streamline processes, in consultation with the Finance Manager and CFO
+ Working closely with Paprika to maximise the way in which we use their software to deliver efficiencies
+ Implementing new systems within Paprika, training staff in their use and monitoring results, following up as necessary
+ Staff training in the Paprika system for new joiners and running refresher sessions for existing staff

Management Accounting:

+ Assisting with prepayments and accruals on a monthly basis as required, taking a questioning approach to ensure these accurately match the financial reality of the business
+ Carrying out detailed analysis as required (staff time, utilisation, client profitability etc), compiling reports and working with the Finance Manager to identify recommendations
+ Assisting with monthly management account preparation
+ Assisting with year end processes
+ Assisting with audit preparation, including reconciliations
+ Assisting with VAT return preparation

Accounts Receivable:

+ Maintaining accuracy and timeliness of billing, with an emphasis on progressive billing and a proactive approach with client teams
+ Updating and maintaining headline and detailed Income Forecasts, ensuring that they at all times reconcile to Paprika
+ Working with client teams to ensure the finance team’s visibility of client purchase orders
+ Maintaining WIP and deferred balances and ensuring all information is shared and reviewed with the Finance Manager
+ Dealing with billing queries
+ Inter-company billing
+ WIP management, analysis and running WIP regular meetings with client leads to ensure all pertinent information is shared, understood and acted upon
+ Job and project reconciliations
+ Credit control

Accounts Payable:

+ Processing supplier invoices received for all agencies, ensuring all have appropriate POs and/or sign off, supplier statement reconciliations and queries
+ Credit card and staff expense posting
+ Preparation of automated monthly payment runs
+ Monthly inter-company reconciliations and settlement
+ Daily cashbook updates
+ Bank reconciliations for all agencies at month end
+ Regular review and upkeep of supplier ledger, ensuring minimal debit balances

Interested? Apply here for a fast-track path to the Hiring Manager

Application notice… We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect we may contact you by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details.

If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.